We have an internal and external meeting room booking system.
To reserve the White, Yellow and Red rooms, open
Timeedit.
Login with your UGent account. Select Meetings. In the Building Campus box, select Campus UFO, T3.

To reserve the Green, Blue, Practicum and Recreation room, open MRBS.
You can reserve a meeting when you Log in with your TELIN account (top right button), fill in a brief description, start and end time and you can even select a repeat function. In the full description you can tell how many people will attend and if the secretary has to provide coffee/tea.